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The new APS P3M Community of Practice and Centre of Excellence

John Howarth

In my last couple of blogs I wrote about SES officers (one simple thing they get wrong with programmes and projects and what happens when they speak freely about programme management or project management).

While SES officers are critical to effective programme management or project management, the engine room is the community of APS practitioners who have a passion for making these disciplines cornerstones of high quality policy implementation.

I was therefore delighted to see the Departments of Finance and Prime Minister and Cabinet have launched a renewed P3M Community of Practice and Virtual P3M Centre of Excellence to support APS collaboration in building P3M capability.

P3M Community of Practice

The P3M Community of Practice (CoP) is an APS wide network of P3M practitioners who come together to share, learn and promote good portfolio, programme and project management practices.  The vision of the enhanced CoP is to build a collaborative knowledge sharing network of P3M practitioners to strengthen APS delivery capability and promote greater recognition by the APS.

Membership is voluntary and open to permanent or non-ongoing APS staff.

Virtual P3M Centre of Excellence

The concept of a virtual P3M CoE is to provide free exchange of APS focussed P3M advice; where professionals can connect and learn from each other, solutions can be developed to common challenges and P3M capability can be built across the APS.

What will the P3M CoP and CoE achieve?

In my opinion a great deal.  Much good work has already been done by the P3M CoP, and if you haven’t already been involved, I commend it to you.  It’s a great way to learn from the experience of other public servants facing similar challenges to the ones you face.

As trainers and consultants we spend a fair bit of time “connecting” people in different parts of the APS to one another.  That’s fine, and it’s a role we’re very happy to perform, but it’s even better to see the APS establishing mechanisms by which the collective wisdom of APS P3M practitioners can be harnessed for the good of all.

Note to SES officers – make sure you give your P3M specialists time to attend and contribute to time these initiatives (I couldn’t resist signing off on that note).

Want to know more?

There are more details on both these initiatives on this Department of Finance webpage.

To find out more about the CoP, you can send a message to p3mcop@finance.gov.au

If you would like to know more about programme management or project management in the APS, please call me personally on 0407 404 688 or email me at john.howarth@tannerjames.com.au .  I would be very happy to come to meet you, answer questions and provide further information.

What do you think?

Please feel free to comment on the blog itself or via Linked In.

New approaches to major public projects?

John Howarth

The Best Management Practice products from the UK Cabinet Office are now widely accepted across Federal and State government agencies – including P3M3®, MSP® and PRINCE2®. What is less widely known is what is being done to fundamentally change the way major government projects are run. 

Will we see these approaches adopted in Australia?

A new approach to leadership

Earlier this year the UK Government unveiled plans for a new Major Projects Leadership Academy which will be created and delivered in partnership with Oxford's Saïd Business School. The new academy will build the skills of senior project leaders across government to deliver complex projects – reducing the over-reliance on expensive external consultancy further and building expertise within the Civil Service.

In future no one will be able to lead a major government project without completing the Academy.

Quotes from the website make it clear that the focus is on building world class project leadership skills within government agencies and thus reducing the reliance on “expensive external consultants”.

Improving project performance for the taxpayer

The Academy will be managed by the Cabinet Office Major Projects Authority (MPA) which was launched in 2010 to oversee major projects and ensure they deliver for taxpayers.

The MPA represents a sea change in the oversight of central government’s Major Projects at both an individual and a portfolio level and aims to address the findings from the NAO report Assurance of High Risk Projects and from a Major Projects Review.

It is a collaboration between the Cabinet Office, HM Treasury (HMT) and Departments with the fundamental aim of significantly improving the delivery success rate of Major Projects across central government.

The MPA is supported by a clear and enforceable mandate and has the authority to:

  • develop the Government Major Projects Portfolio, in collaboration with departments, with regular reporting to Ministers;
  • require Integrated Assurance and Approval Plans for each Major Project or Programme including timetables for Treasury approvals and validation by the MPA and HMT;
  • make a Starting Gate Review (or equivalent) mandatory for all new Projects/Programmes;
  • escalate issues of concern to Ministers and Accounting Officers;
  • provide additional assurance and direct involvement where Projects are causing concern including the provision of commercial and operational support;
  • require publication of project information consistent with the Coalition’s Transparency agenda;
  • work with departments to build capability in Projects and Programme management; and
  • publish an annual report on Government Major Projects.

The Australian approach

Australia has had a number of agencies at both federal and state levels focussed on improving project performance – including the PM&C Cabinet Implementation Unit the AGIMO-led Agency Capability Initiative and DoFD reviews and assessments.

The question is, will we see these current initiatives develop into an Australian Government Major Projects Authority, with an associated Major Projects Leadership Academy? 

And if we do, will that be a good thing? 

What are your thoughts?

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